Small Grants Program for Promoting Human Rights, Democratization, and Good Governance in Azerbaijan
Consultancy Terms of Reference (ToR) for Program Evaluation of
“Small Grants Program for Promoting Human Rights, Democratization, and Good Governance in Azerbaijan”
BACKGROUND INFORMATION AND RATIONALE
Eurasia Partnership Foundation’s (EPF) mission is to empower people to effect change for social justice and economic prosperity through hands-on programs, promoting citizen engagement to improve communities and hold government accountable. EPF is the legacy institution of Eurasia Foundation (EF), a privately managed non-profit organization established in 1992 to deliver seed capital to emerging civil society organizations in the former Soviet countries.
EPF is guided by the following program mandates and approaches: Civic Participation and Monitoring, Research and Policy Capacity Building, Youth Engagement and Empowerment, Cross Border Cooperation and Open Door Grant Making. It has become a key nexus for civil society and works closely with other CSOs in Azerbaijan to promote citizen engagement and accountability.
EPF Azerbaijan is a member of the Eurasia Network, made up of EPF’s sister organizations in Eastern Europe, South Caucasus, Central Asia and the Eurasia Foundation based in Washington D.C. Since its early years, EF/EPF has worked with diverse donors including USAID, the Dutch, Norwegian and British Foreign Ministries, as well as Statoil, Chevron Khazar Ltd, and BP and its co-ventures.
The Ministry of Foreign Affairs of the Kingdom of the Netherlands granted 699,656 EURO amount of funding to Eurasia Partnership Foundation (EPF) Azerbaijan for the implementation of the “Small Grants Program for Promoting Human Rights, Democratization, and Good Governance in Azerbaijan” in the period of 12.08.2013 – 31.07.2017. The program is approaching the end and therefore, EPF is looking for an experienced independent consultant to undertake its final evaluation. The results of the evaluation will be submitted to the Ministry of Foreign Affairs of the Kingdom of the Netherlands, through its Embassy to the Republic of Azerbaijan and can also be used in public accountability reports of the organization.
The principal objective was to strengthen the civil society sector’s ability to advocate effectively in order to improve both public oversight of, and engagement with, the Government of the Republic of Azerbaijan around issues of human rights, democratization, and good governance. The program was aimed, thus, to serve mobilization of the public to monitor and/or assess government actions, to partner with the new and traditional media to communicate their messages to the broader public, and to articulate their recommendations to government officials.
The key activities of the program included identification of broader areas within the framework of the program, collection of project proposals from local civil society through public announcements, selection of quality projects, allocation of funding and monitoring over the implementation of funded projects. EPF also provided continuous mentoring support to the implementations of the funded projects, while recognizing the independence of civil society actors in deciding upon the project content. The program focused on monitoring of the government’s actions, policy advocacy and information campaigns in the areas of human rights, democratization, and good governance, and for these purposes, relevant capacity-building for local civil society actors and citizens.
Within the framework of the program, EPF Azerbaijan a number of small-scale projects collected in four waves through public announcement. Geographically, the program covered Baku, the capital city, and regions of Azerbaijan.
The objective of evaluation is to assess the overall achievement of the program and quality of implementation as well as the overall impact of the program on Azerbaijani civil society and its sustainability. To this purposes, it is expected:
- To identify the scale of achievement/failure of the program in terms of monitoring government’s actions, policy advocacy, and building the capacity of and engaging citizens and civil society actors in the process;
- To assess the relevance of geographical and thematic coverage of the program to its objectives;
- To quantify in possible areas the outputs of the funded projects;
- To qualitatively analyze policy advocacy cases, their success/failures;
- To identify the extent of public reach of the program;
- To assess the sustainability of the program impact;
- To assess the reflection of gender equality in the implementation of program;
- To evaluate the engagement of civil society actors with key governmental stakeholders;
- To identify how EPF responded and adapted its intervention to the changing context and provide recommendations on how to improve its approach;
- To summarize key lessons learned for future programming.
The guiding principles for the evaluation will be to balance the evaluation between assessment of the project performance and soliciting lessons learned for future project cycle management, with a clear focus on the possibility of the capacity of EPF Azerbaijan to adapt itself to the situation.
SCOPE OF EVALUATION
This is an overall program evaluation, which does not envisage the evaluation of performances of individual projects funded within the framework of the program in question. However, for achieving the evaluation objectives the consultant will need to study individual projects, their implementation strategy, outputs and outcomes. The target audience of the evaluation is the projects, funded within the framework of the program, rather than the beneficiaries of these projects. The evaluation exercise will be carried out in Baku, and only in case of particular significance, upon the request of the evaluator, EPF can consider short-stay visits to regions.
METHODOLOGY AND KEY QUESTIONS
The evaluation exercise will employ both quantitative and qualitative assessment methods to sufficiently address the key questions raised above. These will be done via desk review method of program documents, project proposals, and project interim and final reports as well as structured or semistructured, written and/or verbal interviews with the project implementers, the program staff and if needed, relevant government stakeholders to fill the gaps. The Consultant is expected to provide a detailed methodology plan, brief EPF staff, conduct a detailed desk review, and provide a detailed inception report.
- Based on the ToR, agreement with EPF on the evaluation tools, methodology and detailed timeframe (inception report);
- Bullet point email progress updates;
- Draft evaluation report, supported with annexes of quantitative analysis;
- Final evaluation report taking comments and questions from EPF reviewers into account;
- Presentation of evaluation findings.
The final evaluation must be completed and approved by the 30 September 2017. It is anticipated the evaluation will take approximately 11 days.
HOW TO APPLY AND CRITERIA
Interested candidates should submit their proposals by email to: [email protected] by 24 July, 2017, 6:00 PM Baku time (GMT +4) with the subject “Application for EPF Dutch Programme Evaluation”.
EPF senior management, program, and evaluation staff will review the proposals. The decision on the selection of the winning consultant will be announced no later than 27 July, 2017.
The applicants should send the following documents:
- Detailed Resume;
- Cover letter on relevant experience, knowledge and skills to deliver the service;
- Examples for recent accomplished evaluation missions;
- Contact details of three most recent relevant references;
- Total budget and day rate for Working Days (excluding costs associated with travel).
- PhD degree, in areas of overseas development/humanitarian action/economics or other related areas. Master degree in these areas and extensive (more than 7 years) managerial experience in the relevant fields would compensate for the absence of PhD degree;
- More than 10 years of experience in research and strategy/organisational development/project management and review;
- Extensive experience of working with international organisations globally and specifically in complex environments;
- Excellent attention to detail and evidence of quality outputs from previous assignments;
- Fluent Azerbaijani and English;
- Good qualitative and quantitative analytical skills;
- Good reporting and presenting skills;
- Availability to complete the work before 30 September, 2017.
Announced by: Eurasia Partnership Foundation Azerbaijan
Announcement is valid until: 24/07/17, 6:00 PM Baku time